email signatures outlook stationery

email signatures and email stationery

outlook signatures email stationeryYour clients are bombarded by thousands of marketing messages every day, so it's important that they recognise and remember your company. Brand marketing, hitting your audience with the same visual identity every time you communicate with them, will get you remembered., you will be top of mind and always on their shopping list. Email is now the most common form of business communication, so you must present your branding, along with maybe some advertising, on every email. Email stationery and email signatures are the vehicles that can carry your branding and deliver advertising messages to your target audience. This is one of the most effective ways of presenting your brand image and is probably the least expensive, so don't delay, you're missing out on the best low cost way to advertise your brand and your products or services.

What can be included?
When Microsoft released Office 2007 they limited the HTML code set that Outlook would recognise, this was to help combat unwanted content in spam emails. So gone are animated text and animated images, but you can still have an email signature or email stationery that is attractive and promotes your business in whatever way you choose.

There is some content that must be included on your email, see the regulations page for details, and this of course will be incorporated into your email signature or email stationery.

So Outlook stationery and signatures are pretty essential for any business these days, but there is much, much more that you can use Outlook for.....read on.

Outlook signatures

Outlook signatures are appended to the bottom of an email message and will normally contain personal details such as name, job title, phone, email and other contact details. There might be some company information such as a logo, strap line, accreditations, advertising and so on. There will be a section containing regulatory information and another containing a disclaimer.

Outlook stationery

Outlook stationery is very similar to signatures, but in this case your stationery fills the entire page and your message is typed into the stationery. Think of stationery as a letterhead, logo and maybe company details at the top of the page, then your message, then a footer area, which contains the same details as in a signature.

Outlook templates

Outlook templates are great for preformatted forms into which you type variable data, such as the quotations for supply of goods and services that most businesses send their clients. Think of them just like all the printed forms that you use to communicated formatted information to someone else, except that you only ever buy your Outlook template once.

Templates can be used in conjunction with signatures to maintain you email branded presentation.

So what else can I use Outlook for?

Take a look in your stationery cupboard, just about anything you have a piece of paper for can be set up as Outlook stationery or an Outlook template, and staff and customers can email them to you instead of using post or fax, so you'll quickly recover the cost of having templates set up and of course you never have to pay for printing again. You can even take advantage of this within your office environment.

Here are some suggestions to start you thinking:
  • Expense forms
  • Time sheets
  • Quotations
  • Order forms
  • Booking forms
  • Engineers job sheets
  • Availability mailers
  • News mailers
If it needs a form it can be done by email with Outlook stationery or an Outlook template.

Is this going to be expensive?
No of course not. Prices for signatures start from as little as £75, the most expensive we ever produced was £250 and stationery is pretty much the same. If you can supply the graphics, such as your logo, in the form of jpg or other file then £150 is the ball park and prices are always agreed before any work is started. If you want us to produce additional email signatures or email stationery for all your staff, using the same template, we charge just £5 for each, less if there are a large number. Detailed installation instructions are provided on our website for installing to Windows XP and Windows Vista.

What do I do next?outlook templates email forms
Complete the enquiry form and we'll call you to discuss your requirements. We will ask you to provide any graphics, in the form of jpg images is best, and text that you want included. From the information provided we will produce two or three drafts for you to comment on, we then produce further drafts until you are happy with the results. Once the design is finalised we will provide a final draft together with an invoice. As soon as we have payment we will send you all the files you need to install the email signature or stationery and of course we can help if you need us. After delivery, if you want something changed, we will normally not charge for minor amendments.



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branded email

If your business uses email you need to use an email signature, it is a legal requirement to show certain information on emails and on your website. You need the outlook signature company that will give your emails the branding you have spent time and money promoting, so that your customers will always recognise you and remember you. Email stationery and outlook templates can be used for many other purposes, such as documents that your staff need to submit. Time sheets, expenses claims and engineers job sheets are just some of the tasks outlook stationery and email forms can be used for. The same applies if you use forms to communicate information to clients, why not send quotations, availability reports, news letters, and so on by email using an outlook template or form. The savings for your business could be very substantial indeed, consider the cost of printing, postage and fax to send documents by post. Every business has email, and it is accepted that companies send invoices and monthly statements by email, so why not use Outlook stationery and email templates to to produce all your other documents and send them by email too.